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This Privacy Notice sets out how Grosvenor obtains, uses and protects your personal information when you apply for a job with us. For the purpose of this Privacy Notice, ‘we’, ‘us’ and ‘our’ refers to the recruiting Grosvenor company (which are listed in the Annex) and ‘you’ refers to you (the job applicant).
This Privacy Notice explains the following:
How do we collect personal information about you?
We collect personal information from the Application that you, or a recruitment agent on your behalf, submit to us. You do not have to provide the personal information we request from you as part of your Application, but it may result in a delay in us processing your Application (or us not being any to process your Application at all) if that personal information is not provided.
If accessing our recruitment site, our recruitment software provider may also set cookies on your device and capture certain device/network information (such as IP address) which our provider believes are necessary for its operation and for which our provider is solely responsible.
What types of personal information may we process about you?
As part of your Application you may provide us with your name, gender, email address, postal address, telephone, mobile numbers, work history, references, professional and education history, remuneration details, and/or CV details, as well as the name, telephone, mobile numbers and/or email address of any referee(s) (which we will only use for the purpose of obtaining a reference).
You may also provide us with personal information when you respond to questions we may ask as part of the wider job application process (for instance as part of any test you carry out prior to or during any interview you attend). This may include interview feedback, passport or identify information and performance on recruitment assessment tests.
We may also collect information as part of the recruitment process from third party background screening companies and social media, where such assessments are considered necessary for the role.
Where the personal information is held
We store personal information relating to your job application on our recruitment software system (if you are using it) and in our electronic and paper files. Direct access to this information is generally limited members of the HR recruitment team, the hiring manager(s) relevant to your application and their respective supporting teams. However, see also section 5 for information on how we share your personal information.
Retention of your personal information
The length of time that we hold your personal information on our systems is detailed below.
We process your personal information for the following purposes:
We may share your personal information with any of the following recipients as may be necessary or desirable for the purposes described in section 4:
In connection the transfers referred to in a., we may transfer your personal data outside of your country of residence. We will ensure that the transfer is lawful and that there are appropriate safeguards in place to the extent required by law (where applicable, additional regional information is set out in the Annex).
All third parties to whom we transfer personal information relating to you will be under an obligation to protect the confidentiality and security of that personal information.
Depending on the job you are applying for and your location, you may have rights concerning your personal information under applicable data protection and privacy laws. These may include:
If you wish to exercise any of these rights, or if you have a complaint about how we manage your personal information, please contact us using the details in section 7. If you are not satisfied with our response, please note that you may also be able to complain to your local government agency which regulates the protection of personal information (see the Annex).
If you have any questions, comments or requests regarding any aspect of this Privacy Notice, please do not hesitate to contact the recruiting Grosvenor company using the details in the Annex or you can contact Grosvenor’s Group Data Protection and Compliance Officer by email at: dataprotectionGGL@grosvenor.com.